NEQ 1 Philadelphia

• Team Check In: Thursday March 7, 4:00-9:00pm
• Late Team Check In: Friday, March 8, 6:45am-12 pm
• Location: PACC Room 126 AB

NEQ 2 Gaylord National

• Team Check In: Friday March 28, 4:00-9:00pm
• Late Team Check In: Saturday, March 29, 6am-12 pm
• Location: TBD

NEQ 3 Philadelphia

• Team Check In: Thursday April 18, 4:00-9:00pm
• Late Team Check In: Friday, April 19, 6am-12 pm
• Location: PACC 201A

NEQ 4 Philadelphia

• Team Check In: Thursday April 25, 4:00-9:00pm
• Late Team Check In: Friday, April 26, 6am-12 pm
• Location: PACC 201A

No teams will be checked in after 12:00pm on the first day of play.

At Team Check In, the Team Representative is issued credentials for each player on the roster up to 15. These credentials are included as part of the Team Registration fee – there is no extra charge for them.

• Staff members do not get a credential.  Head coach and up to 2 assistant coaches will receive a QR code on Thursday.  This must be used to enter the event.
• All credentials must be picked up at one time by the person checking in the team.
• COACHES – Please REMEMBER to issue your players a credential before you ask them to meet you inside the playing venue.
• Players who do not have a credential WILL NOT BE ALLOWED into the playing facility.
• Coaches must show the QR code issued to them plus Photo ID to access the building.

• Enter Competition Results: In order to complete seeding of the event, all USA Volleyball-sanctioned competition results should be entered in AES.
  
  
• Review Your Roster: Make any necessary roster changes, additions, or deletions. No handwritten changes of any sort are allowed on the Team Roster Form. Your roster must pass validation in AES in order to print a Team Roster Form. If your printed roster is correct, you should be ready for Check-In. You may need to edit several areas in order for the roster to pass validation. Information about editing can be found below.
  
  
• Team & Coach Requirements:  All persons listed on a team roster must be registered with USA Volleyball through their Region. All coaches on the Team Roster Form must be, at a minimum, IMPACT certified. All adult coaches listed on the Team Roster Form must have a current background check through their Region.
  
  
• Make Sure You Have Valid USAV Numbers: You must have a valid USAV Team ID and USAV number for each rostered person – all players and coaches. These numbers should be verified in AES prior to Check-In. Contact your Region to get these numbers if you do not have them. Players and/or coaches WILL NOT be allowed to participate in the event unless this is completed.
  
  
• Add or Remove Players & Coaches: Roster changes can be made up until the last minute before you go to the Team Check in desk.
  
  
• Double Check Uniform Numbers: A player’s uniform number MUST match the number on the signed roster. Players will not be allowed to change uniform numbers during the event.
  
  
• Edit Player & Coach Information: Changes and edits to individual members information (i.e. membership type, graduation year, coaching certification level, membership expiration date, etc.)can be made up until the last minute before you go to the Team Check in Desk.
  
  
• Print the Team Roster Form: Registration/Check-In Staff will print two copies of your roster – both MUST be signed**. Do not bring a printed roster with you unless it is for your own use.
  
  
• Complete the Team Check In Form at Check-In: Fill out the required information on the bottom of the form. This information is very important to have accurately completed. Sign the form. Your signature verifies that all of the information listed on the roster is ACCURATE & COMPLETE.
  
  
• Information on Submitting False or Incorrect Information: Penalties may be enforced by the event for submitting incomplete or incorrect information on a roster including a player’s age or USAV number. All players participating must be on the roster.
  
  

Roster Requirements:  (The following are required, no exceptions.)

• All rosters must be verified and submitted online
• All USAV numbers must be verified (players and coaches)
• All coaches must be IMPACT and SafeSport certified to be on the bench.
• Contact information on the roster must be accurate. It will be used for any emergency updates during the event.

Required Online Check-In Procedures

Online check-in is required for all teams and opens the Monday before each tournament weekend. This can be done electronically via AES on any device by following these steps:

1. Login to AES
2. Go to “My Events”- select event name
3. Click on “My Teams”
4. Click “Check-In” (to verify or make changes to your roster)
5. Scroll to the bottom and click “Verify Roster” once updated
6. Enter credentials- Name and Phone Number
7. Click “Check-in”

Coach and athlete credential pick up – Coaches will still need to check in prior to play to pick up credentials and a roster to get into the Convention Center to play. 

Again this year, coaches will be issued a QR code which will serve as their entrance credential into the play areas. 

Instructions

• Update your roster in AES to make sure the coaches for each team are listed correctly, and that each coach has a valid e-mail address. The QR code will be sent to this e-mail address and will be assigned to that coach only.
• Complete this step prior to noon on the Monday before your weekend to ensure that the coaches will receive their QR code.
• QR codes will be sent via e-mail the Thursday before the event starts. They will be sent to the Head Coach and up to 2 assistant coaches. No more than 3 QR codes will be issued per team. Individuals on more than 1 team will only be issued one QR code. QR codes are not transferrable to other individuals.
• If rosters include a generic club email for a coach (i.e. info@clubname.com), it will be up to the club to distribute those codes to the appropriate coaches.
• Coaches will have a designated entrance at the two admission points at the PA Convention Center. They must show their QR code and photo ID each day when they enter the building.